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Build an indicative business case for RFID asset tracking. Include the software and integration behind the readers, not just the tags.
Illustrative example
| Year | Net cash flow |
|---|---|
| 0 | -$40,000 |
| 1 | $5,000 |
| 2 | $50,000 |
| 3 | $95,000 |
Loss savings = assets × asset value × annual loss rate × loss reduction. Labor savings = annual hours × hourly cost × labor reduction. Upfront cost = tags + readers per facility + software + integration. Net annual savings = gross savings − annual operating costs. Three-year ROI = (three-year benefits − total costs) ÷ total costs.
Assumes immediate adoption and constant yearly performance, without discounting, taxes, inflation, or financing. Labor savings represent released capacity, not guaranteed payroll savings. Add subscriptions, replacement tags, maintenance and training to operating costs.
RFID tags → readers at 2 sites → edge gateway → event ingestion → asset registry → ERP / WMS
Validate read zones, tag materials, offline buffering, duplicate reads, and existing system APIs in a pilot.
Stellix Soft — RFID ROI planning report (USD) Illustrative default scenario Tracked assets: 10000 assets Facilities: 2 sites Average asset value: 100 USD Annual asset loss rate: 3 % Expected loss reduction: 50 % Annual inventory labor: 2400 hours Fully loaded hourly labor cost: 30 USD Expected labor reduction: 50 % Tag cost per asset: 0.5 USD Reader / installation cost per facility: 5000 USD One-time software setup: 10000 USD One-time integration cost: 15000 USD Annual operating cost: 6000 USD Annual loss savings: $15,000 Annual labor capacity savings: $36,000 Upfront cost: $40,000 Annual net savings: $45,000 Three-year ROI: 163.8% Simple payback: 10.7 months Year 0 cumulative cash flow: -$40,000 Year 1 cumulative cash flow: $5,000 Year 2 cumulative cash flow: $50,000 Year 3 cumulative cash flow: $95,000 Assumptions: constant annual savings, immediate full adoption, no discounting, taxes, inflation, financing, or residual value. Labor savings reflect capacity, not guaranteed payroll reductions. Include replacements, subscriptions, maintenance and training in operating costs. This is a planning estimate, not a quote or guarantee.
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For example, 10,000 assets worth $100 each, a 3% annual loss rate, and a 50% reduction imply $15,000 in annual asset-loss savings. That figure alone is not ROI: labor, tags, readers, software, integration, and recurring operations also matter.
Start with a measured inventory baseline. Pilot representative assets and read zones, measure accuracy, then validate the software connections to your ERP, WMS, and support workflows. Lower read accuracy or slower adoption can materially reduce the modeled benefit.
Stellix Soft focuses on the software platform behind the hardware: event ingestion, asset identity, dashboards, system integration, and operational automation.
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