Process Problems
- Audits tracked in Excel spreadsheets
- No centralized view of status
- Finding docs took hours during audits
- Missed 12 deadlines per year
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Enterprise Client | Multi-Location Operations
75%
Less Prep Time
50%
Faster Reports
Zero
Missed Deadlines
100%
Audit Trail
Project Overview
Client
Mid-sized Enterprise
Industry
Enterprise Operations
Locations
Multiple regional sites
Project Type
Custom SaaS development
Team & Duration
Core Stack
A mid-sized enterprise with 500+ employees operating across multiple locations needed a comprehensive system to manage their compliance audits, regulatory requirements, and internal quality controls.
With increasing regulatory scrutiny and the complexity of managing compliance across distributed teams, their existing processes were failing to scale.
Process Problems
Regulatory Risks
Collaboration Issues
“A near-miss during a regulatory inspection revealed how fragile their compliance documentation really was.”
We built a Jira-like workflow management system specifically designed for compliance and audit processes—familiar patterns for users, but tailored for regulatory requirements.
Next.js Frontend
Node.js API Server
PostgreSQL
Primary DB
Redis
Job Queue
AWS S3
Document Storage
Draft
Initial audit creation and scope definition.
Planned
Audit scheduled, stakeholders notified, resources assigned.
In Progress
Field work and walkthroughs conducted; findings captured.
Review
Quality review and management sign-off on findings.
Findings?
Determination of compliance status and gaps.
Pass / Fail / Remediate
Outcome-based branching, remediation tasks created where needed.
Closed
Final documentation, evidence archived, and reporting.
Dynamic SLA Tracking
Automatic time monitoring at each workflow stage with alerts before SLAs are breached.
Required Evidence
Configurable mandatory fields and document uploads ensure every step has the right support.
Escalation Rules
Automated notifications and task routing for overdue items to keep audits moving.
Create compliance workflows without code. Define statuses, allowed transitions, and set permissions per status. Configure automatic actions like assign, notify, and escalate.
Right information to right people. Email alerts for assignments, Slack integration for channels, and escalation alerts for SLA breaches. Support for @mentions in comments.
75%
Less Audit Prep Time
50%
Faster Reporting
Zero
Missed Deadlines
100%
Audit Coverage
Efficiency Gains
Compliance Improvements
"Stellixsoft's team works on our timezone, delivers fast, and handles complex enterprise requirements without hand-holding. They've become an extension of our team. What started as a migration project has evolved into a strategic partnership."
Director of Technology
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